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Job Details

Project Manager CIRCLES Alliance

Company name
The University of Montana

Missoula, MT, United States

Employment Type

Manager, Project Management

Posted on
Apr 14, 2023

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Application instructions are located at the bottom of the page. Please apply directly through the University of Montana's career portal UM Jobs at

for positions at the University of Montana – Missoula, University of Montana Western (Dillon), and Helena College

. Do not apply through or use easy apply through


CIRCLES Alliance

invites applications for a

Project Manager


to help lead the initiative at UM. The Project Manager will collaborate with other institutions in the Alliance in fostering lasting culture change so that students from all backgrounds, particularly those from our Indigenous communities, will excel in STEM.

The PM’s duties will comprise day-to-day program administration which includes managing program activities, timelines, budgets, and logistics in collaboration with the greater Alliance. The PM will work collaboratively with a diverse group of faculty and staff across the university, across the Alliance, and with tribal communities on facilitating the success of the project. The incumbent will report to the Project Director (PD) of the CIRCLES Alliance. The PM operates with an exceptionally high degree of autonomy to administer and manage the program and execute the responsibilities outlined below. The PM is often responsible for independently identifying and assessing important administrative duties and resolving them with the PD.

Major functions include:

Management and oversight of all aspects of the CIRCLES Alliance operations and communications, including administrative, budgetary and program functions:

Collaborates closely with the National Science Foundation (NSF) and the CIRCLES Alliance institutions to develop and sustain strong working relationships with the overall administrative community.

Maintains up-to-date knowledge of NSF funding regulations and compliance, grant budgeting, and accounting.

Collaborates closely with the PD and the CIRCLES Leadership Team to oversee Alliance operations and activities.

Executes all programmatic functions in the absence or the PD.

Works with faculty, staff, administrators, and tribal community members.

Manages budget and ensures spending complies with NSF’s regulations and is kept within budget parameters.

Hires staff and/or students at the University of Montana needed for the project.

Monitors and tracks program activities and progress of participants, including faculty, staff, and students, and communicates with the CIRCLES Leadership Team.

Works collaboratively with CIRCLES Leadership Team to fulfill annual project reporting requirements for the NSF including fiscal reports.

Works closely with CIRCLES Leadership Team, the external evaluators, and the Project Advisory Board(s) on assessment and evaluation-related activities.

Creates written reports communicating project progress towards stated goals and objectives for internal and external use, including the Project Advisory Board(s) and external evaluation team.

Develops communications content for public-oriented newsletters and external engagement outlets as needed.

Develops and oversees implementation of programs and activities to achieve the goals and objectives of the project.

Oversee and coordinate events to support current CIRCLES Alliance projects and with NSF.

Supervise organization and implementation of annual CIRCLES All-Alliance Meeting in collaboration with the CIRCLES Backbone Organization.

Oversee planning for meetings with the Montana advisory board.

Oversee planning for site visits by the NSF.

The Project Manager has a high degree of independence in establishing priorities and executing the administrative affairs and responsibilities of the CIRCLE Alliance project. The PM will supervise other staff or students hired to fulfill the programs goals and objectives. The PM must have the experience, background, and capacity to exercise a high level of discretion and judgement over administrative and operational affairs.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action

: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always; partner with place; and proudly tell the UM story.

Position Details

Position is full-time, 1.0 FTE, Letter of Appointment and includes a comprehensive and competitive benefits package

including Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Salary for this position is $47,000-$52,000 per year commensurate with qualifications.

Required Qualifications

Bachelor degree


four (4) years of experience in program or project management.

Highly developed verbal, written, and interpersonal communications skills.

Established leadership and management skills and the ability to oversee and guide complex, challenging tasks.

Excellent computer literacy and knowledge of word-processing programs, spreadsheets, visual communications.

Ability to perform complex tasks while often having to prioritize multiple projects.

Work experience indicative of abilities to prioritize, manage time to meet deadlines, and multi-task.

Demonstrated high degree of initiative and ability to work independently.

Ability to build and maintain strong working relationships with a wide-ranging group of individuals and organizations.

Knowledge and or experience working with diverse groups.

Preferred Qualifications

Experience working in a higher education institution.

Experience working with Indigenous communities.

About UM

and the CIRCLES Alliance

The University of Montana is a flagship, research-intensive R1 institution, with approximately 10,000 undergraduate and graduate students. UM is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere.

The CIRCLES Alliance is the combined effort of Alliance jurisdictions that will impact American Indian and Alaska Native students at all levels in STEM. The focus is on K-12 STEM education and beyond in Native communities to help inform state institutions and the NSF in AI/AN cultural understanding, humility, and shift ways of approaching AI/AN education.

The CIRCLES Alliance is an intentional team approach harnessing the power of diversity and specialization by bringing together different cultures and expertise to address shared goals. A holistic approach that is inclusive of an Indigenous worldview in science, technology, engineering and mathematics (STEM) introduces opportunities for progress and is at the heart of the Alliance. The interaction among all partners associated with the CIRCLES Alliance will be guided by an Indigenous framework centered on 7 R’s

– Respect, Responsibility, Relationships, Relevance, Representation, Reciprocity, and Resilience.

The CIRCLES Alliance supports the University of Montana’s strong commitment to creating a vibrant and welcoming culture that expects and respects diversity. Our patron base includes the students, faculty, and staff at UM as well as community members of all backgrounds, especially those within our Tribal communities. We will be researching, planning, and implementing ways in which our culture can be more accessible, inclusive, equitable, and sustainable. We encourage applications from women, Native Americans, persons of color, persons with disabilities, veterans, and other individuals from historically minoritized groups

To learn more about the University of Montana and Missoula, please visit the links below.

University of Montana

Video: Mission First, People Always

UM on YouTube

City of Missoula

Video: There's This Place

Destination Missoula

Missoula Area Chamber of Commerce

Criminal Background Investigation is required prior to Offer of Employment.

In accordance with University policy, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference.

Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References

*References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing

Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. E mployment Eligibility.

All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9). Must be eligible to work in the United State upon hire.

Company info

The University of Montana
Website :

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